part of speech
The vice president isabsentdue to unforeseen circumstances.
succeed in doing
We have a lot toaccomplishtoday, so let’s begin.
deal with; speak on
I hope we do not have toaddressthis matter again in the future.
close a meeting
If there are no further comments, we willadjournthe meeting here.
list of objectives to cover in a meeting
Please forward theagendato anyone who is speaking at the meeting.
Annual (yearly) General Meeting
We always vote for a new chairperson at theAGM.
assign roles/tasks to certain people
I forgot toallocatesomeone to bring refreshments.
Any Other Business (unspecified item on agenda)
The last item on the agenda isAOB.
item on agenda announcing people who are absent; apologies for absence
Everyone is present today, so we can skip theapologies.
a type of vote, usually in writing and usually secret
Please fold yourballotin half before you place it in the box.
board of directors
group of elected members of an organization/company who meet to make decisions
Theboard of directorsmeets once a month to discuss the budget.
a large meeting room, often has one long table and many chairs
Theboardroomis reserved for a managers’ meeting, so we’ll have to meet in the lounge.
thinking to gather ideas
Let’s take a few minutes andbrainstormsome ways that we can cut costs.
deciding vote (usually by the chairman) when the votes are otherwise equal
The role of treasurer was decided based on the chairman’scasting vote.
the person who leads or presides at a meeting
Aschair, it is my pleasure to introduce to you, Mr. Allan Davis.
explanation/proof that something is true/understood
Before we address this matter, I’ll need someclarificationas to who was involved.
last thoughts spoken in a meeting (i.e. reminders, thank yous)
I just have a fewclosing remarksand then you will all be free to go.
work together as a pair/group
The board fell apart because the members had ifficultycollaborating.
We willcommenceas soon as the last person signs the attendance sheet.
verb or noun
express one’s opinions or thoughts
If you have acomment, please raise your hand rather than speak out.
formal meeting for discussion, esp. a regular one held by an organisation
Before heconferencethere will be a private meeting for board members only.
telephone meeting between three or more people in different locations
Please make sure I have no interruptions while I’m on theconference call.
private; not to be shared
Any financial information shared during this meeting should be keptconfidential.
If we cannot come to aconsensusby the end of the meeting we will put it to a vote.
due date for completion
Thedeadlinefor buying tickets to the conference is May 25th.
If no one volunteers to take the minutes I will be forced todesignatesomeone.
a procedure (often unnecessary) that has to be followed due to a rule
Everyone knows who is going to be the next vice president, so this vote is really just aformality.
The first item on the agenda relates to agrievancereported by the interns.
person who joins the group in order to share information or deliver a speech
I am delighted to welcome ourguest speakerHolly, who is going to be offering some sales pitch tips.
make something happen; follow through
It’s not a question of whether or not we’re going to use this idea, it’s whether or not we know how toimplementit.
It ismandatorythat all supervisors attend Friday’s meeting.
a written record of everything said at a meeting
Before we begin with today’s meeting, let’s quickly review theminutesfrom last month.
a suggestion put to a vote
Themotionto extend store hours has been passed.
goals to accomplish
I’m pleased that we were able to cover all of theobjectivestoday within the designated time.
chairperson or leader’s first words at a meeting (i.e. welcome, introductions)
As I mentioned in myopening remarks,we have to clear this room before the end of the hour.
machine with a special light that projects a document onto a screen or wall so that all can see
I’m going to put a pie chart on theoverhead projectorso that everyone can visualize how our profits have declined.
person who attends and joins in on an event
Can I have a show of hands of all of those who wereparticipantsin last year’s conference?
a vote cast by one person for or in place of another
There must have been oneproxy votebecause I count twelve ballots but only eleven attendees.
on time (not late)
Firstly, I want to thank you all for beingpunctualdespite this early meeting.
Irecommendthat you sit closer to the front if you have trouble hearing.
show of hands
raised hands to express an opinion in a vote
From theshow of handsit appears that everyone is in favour of taking a short break.
plan to make something work
We need to come up with astrategythat will allow us to have meetings less frequently.
in complete agreement; united in opinion
The vote wasunanimousto cut work hours on Fridays.
verb or noun
to express (the expression of) an opinion in a group by voice or hand etc
We need tovotefor a new vice chairperson now that Jerry is retiring.
Let’swrap uphere so that we can get back to our desks.